When to book catering for wedding?

When to book catering for wedding

The ideal time to book catering for your wedding is around the same time as you book the venue. If you can, it’s a good idea to select your caterer at least a year in advance. Choosing a caterer can be a tricky task, as there are many different factors to consider, such as experience, budget, and menu options. In this article, we’ll explain some of the factors to consider when booking a wedding caterer.

Booking a caterer at least a year in advance

When booking a wedding caterer, it is recommended to book the service well in advance. This will ensure that the venue will have availability and you will not have to worry about the time it takes to order the food. It is also advisable to book a caterer around the same time as the venue. This will allow the caterer to schedule your wedding catering at the exact time it is needed.

Many wedding vendors charge higher rates on popular dates such as the first Saturday of the spring or the first Saturday of the fall. The seasonality of some produce and goods will also drive the price up. You should also consider whether you would like to request a specific dish or if the catering company will charge for special order. It is a good idea to plan ahead and book a caterer at least a year before your wedding date to avoid any last-minute problems.

Wedding catering is a huge part of your overall wedding budget, so it is important to find a good caterer early on in your planning. This way, you can find the right one and decide on a menu that will fit within your budget. A caterer should be able to provide you with an accurate estimate of how much their services will cost and what you will want. When choosing a wedding caterer, it is important to consider what sort of budget you have, and if the venue will be able to provide it.

Another good reason for booking your wedding caterer early is that you have a better idea of what type of wedding you are planning. A caterer who knows what they’re doing will be able to plan their catering schedule accordingly. By booking a year or two before your wedding, you’ll have a better idea of the kind of menu they can provide and whether it will fit within your budget.


When planning a wedding reception, determining your budget is an important decision. While some wedding caterers offer free consultations, others charge by the hour. The amount of money you spend on the menu will depend on your wedding reception’s size and guest count. Make sure to calculate the total cost of the meal and the bar package before choosing a caterer. In addition to the meal price, consider other costs such as set-up fees, corkage fees, and gratuities. In addition, some caterers require minimum numbers of guests and dollars for services.

After you’ve established your budget, determine what items are most important to you. Do you want an incredible feast or lavish flowers? Consider your priorities carefully so that you don’t blow your entire budget on invitation stationery. Getting quotes from wedding caterers early is a good idea because you can secure a preferred caterer. Likewise, determining your priorities early will help you plan the rest of your wedding. Make sure you know exactly how much you’re willing to spend on your wedding.

Remember that your wedding day is one of the most important days of your life, and you’ll want your catering to be perfect. Wedding caterers should be able to meet your requirements in a timely manner, so try to find a caterer who can meet your needs without breaking the bank. If you’ve been planning a wedding for years, you’ll likely have questions about your budget and what you’ll eat.

If you’re on a tight budget, you can make substitutes. For instance, an upscale wedding dinner can cost a little more per person than a traditional one. You may want to keep your guest count lower if you’re planning an outdoor wedding. Food trucks are also a fun option, and they vary in cost depending on location. In the end, you’ll likely spend less than you would if you’d had to pay a catering service to serve your dinner.

Menu options

For the most classic wedding receptions, couples opt for three or four-course menus. Guests sit at formal tables, which offer ample opportunity for table decoration and extra delight. Classic dishes for your wedding are classics, such as grilled steak and shrimp cocktail. You can also include more unusual fare such as sushi or barbeque. A sushi buffet offers a range of choices and can also accommodate vegan, vegetarian, and even cooked fish options.

A family-style menu is also popular. This type of menu features shared platters of food with serving utensils for each item. The idea is to recreate a family-style dinner in which guests pass around a plate, helping themselves to what they like. This style is often a favorite of brides because it symbolizes the coming together of family and friends. However, the food should not be too sweet or too salty.

Guests are sure to want the best food possible, but you don’t want to overdo it. Many people are turning away from red meat, so you may want to try something a little more hearty. Try southern comfort food. Southern-style dishes like fried chicken and gravy are both affordable and delicious. This type of meal is a throwback to weekend brunches with family and friends. No matter what your budget, you can find something delicious and inexpensive for your guests.

When it comes to wedding menus, it’s important to include seasonal foods. Your wedding is a unique occasion, so consider seasonal ingredients. A menu that features seasonal foods can be a great way to impress your guests. You can also include wedding menu cards to give your wedding catering company a final head count. If you’re still unsure of the right type of food, consider asking your caterer to create a menu for your reception.


Before deciding to book a caterer, you should consider your preferences and the size of your guest list. In most cases, you will choose a set menu, with separate meals prepared for guests with allergies or special dietary requirements. Whether you opt for a buffet or plated dinner, be sure to inform your guests of the main course in advance. For instance, if your guests do not like fish, they can select the vegetarian option on the RSVP card. Including vegetarian options does not increase the number of dishes that need to be prepared.

Before booking a caterer, it is essential to discuss the wedding timeline with the provider. The timeline will help the couple and the guests feel comfortable during the ceremony. Furthermore, it will help the bride and groom plan their reception accordingly. If the timeline of the wedding is flexible enough, it can help the guests and the couple relax. It will also help the catering company. You can check the online reviews of the provider to learn about the quality of the food they served and the services they offered.

Experience is another essential factor when booking catering for wedding. Ensure that the catering service has ample experience at your venue. Check to make sure that they are able to meet your requirements on your big day. Ask them to show you photographs of their previous work. If the caterer has served at the venue before, check out whether the staff is professional and courteous. You don’t want a disaster at your wedding. It’s important to consider whether you’d like a formal wedding meal, or something more casual.


One of the most important factors when choosing a caterer for your wedding is their reputation. If they have excellent reviews, that’s a good sign. They take their role in making your wedding a success seriously. These caterers also work hard to earn the trust of the community. Read customer reviews to find out if there are any red flags. Likewise, check out the feedback sections of their website.

WeddingWire and The Knot are both industry juggernauts that list caterers. These websites have thousands of reviews from past clients. Moreover, you can look at individual reviews for wedding caterers and compare them to other companies. Look for a catering company that has a high rating on the websites of these wedding industry magazines and check its reputation on these websites. They also list the prices of the services that they offer.